Position:  Accounts Payable Specialist

 

Department: Business Office/ESC

 

Wage/Hour Status: Non-exempt

 

Immediate Supervisor:  Executive Director of Business Operations

 

Pay Grade: Per Compensation Manual 

 

Days Employed: Per Compensation Manual

 

 

POSITION SUMMARY:

 

• Perform the duties of maintaining the district’s financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
• Perform the duties for the efficient processing of purchase orders and paying of the district’s accounts

 

QUALIFICATIONS:

 

Education/Certification:

• High School Diploma or GED
• Have thirty (30) semester hours of college credit with some business/accounting training

Special Knowledge/Skills:

• Advanced knowledge in accounts payable process
• Knowledge of basic accounting principles
• Knowledge of District policy and procedures
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to be organized and produce accurate results while meeting established deadlines
• Demonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entry
• Ability to communicate effectively in both oral and written communications
• Proficient in maintaining auditable file records according to guidelines and content
• Proficiency in the use of a ten-key calculator
• Ability to establish and maintain positive working relationships with all District employees and vendors
• Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision

Experience:

• Minimum of five years (5) experience of accounts payable experience preferred
• Minimum of two years (2) experience in a school-related environment preferred

 

 

MAJOR RESPONSIBILITIES:

 

• Keep the Executive Director of Business Operations informed on the business affairs of the district
• Responsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting System
• Distribute and file accounts payable disbursements for assigned departments/campuses according to the current process
• Assist departments/campuses on inquiries concerning the purchasing process
• Respond to inquiries from vendors on various aspects of the district’s accounts payable disbursements
• Post deposits for assigned departments/campuses
• Maintain all outstanding encumbrances
• Process tax-exempt requests
• Maintain a continuous internal control for accounts payable
• Monitor department mail and email
• Maintain all vendor payment options
• Maintain confidentiality of employee information
• Maintain regular and reliable attendance
• Maintain an accurate track of hours worked through the District software
• Maintain professional, ethical use of district network resources
• Monitor and maintain a department filing system
• Complete special projects
• Perform other duties as assigned

 

Equipment used:

• Computer, printer, copier, telephone, fax machine

 

WORKING CONDITIONS:

 

Mental Demands/Physical Demands/Environmental Factors:

• Regularly required to stand, walk, sit, climb, talk and hear
• Occasionally required to reach with hands and arms
• May require the employee to travel between sites independently and to work at various sites
• Ability to perform a variety of duties concurrently
• Light to moderate lifting
• Lengthy sessions working on a computer
• Occasional stresses caused by deadlines 
• Frequent interruptions
• Occasional long hours
• Regular Attendance
• Maintain emotional control under stress