Position: Campus Compliance Data Clerk

 

Department: Special Education, Dickinson High School

 

Wage/Hour Status: Non-exempt

 

Immediate Supervisor(s): Campus Principal, Campus Compliance Facilitator, District Compliance Coordinator, Executive Director of Special Programs

 

Pay Grade: Per Compensation Manual

 

Days Employed: Per Compensation Manual

 

POSITION SUMMARY:

• Responsible for all data entry for students in special programs (Special Education, Section 504, Bilingual/ESL, RtI).

 

QUALIFICATIONS:

 

Education/Certification:

•  High School Diploma or a Certificate of High School Equivalency

 

Special Knowledge/Skills:

• Self-directed
• Ability to work cooperatively and communicate effectively with school personnel, colleagues, parents, and the general public
• Demonstrate computer literacy with word processing, database, and
• Possess typing, filing, and record-keeping skills
• Possess knowledge of special program policies and procedures
• Ability to efficiently manage time and organize work
• Maintain a professional attitude under stress
• Bilingual (desired)

 Experience:

•  A minimum of one-year work experience

MAJOR RESPONSIBILITIES:

 

• Assist with documentation for district special programs (Special Education, Section 504, Bilingual/ESL, RtI).
• Assist with maintaining records both paper and electronic as per the district requirements
• Maintain student confidentiality both verbal and written
• Utilize the district online platforms (such as Frontline, Skyward, and Google suite) for documentation of student records, parent contacts, other records, and reports for Special Education, Section 504, Bilingual/ESL, and RtI meetings
• Manage multiple calendars to schedule meetings for required members per district, state, and federal timelines and guidelines
• Arrange, support, and communicate scheduled meetings and other paperwork needed for Special Education, Section 504, Bilingual/ESL, and RtI meetings with parents and staff
• Manage upcoming and scheduled meetings, print/call/email disperse information to parents, teachers, administrators, and other required members
• Collect documents and signed forms from parents and after meetings, scan/file/document information in the online platforms (Frontline, Skyward, ) and file them in student data files
• Manage and maintain student data files housed at the campus ensuring that required copies of paperwork and communication are filed appropriately for special education and section 504 services
• Coordinate with the district office regarding outside requests for records, transferring of records to the next campus, and storage of records at the ESC
• Communicate and collaborate with the campus principal, campus compliance facilitator, campus section 504 administrator, campus LPAC administrator, and other required staff pertaining to Special Education, Section 504, Bilingual/ESL, and RtI
• Pull reports and data as requested by the campus administration or district administrators regarding student data as it pertains to Special Education, Section 504, Bilingual/ESL, and RtI
• Attend training for the district, state, and federal requirements and guidelines pertaining to data entry and records management for Special Education, Section 504, Bilingual/ESL, and RtI programs
• Typical secretarial and clerical duties include answering calls, taking messages, scheduling meetings, making copies, handling mail, greeting parents/visitors, sending memos, tracking down paperwork, communicating/coordinating with outside agencies/districts, filing and requesting materials as needed
• Gather information and communicate effectively with parents and staff, respond to parent calls, directing to campus or educational services as needed
• Follow the work calendar set forth by the district and utilize the time clock plus system daily

EXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL

FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

 

• Tools/Equipment Used: Standard office equipment including computer and peripherals
• Motion: Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting
• Lifting: Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over) 
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, parents, and the community;  communicate effectively verbally and in writing
• Professional Dress: Dress must be clean, neat, in a manner appropriate for his or her assignment, and in accordance with any additional standards established by his or her supervisor and approved by the Superintendent. During work hours, visible body piercings (except earrings) will not be allowed. Visible tattoos will be covered at all times

 

EVALUATIONS:

• Performance of this position will be evaluated annually