Position: Operations & Facilities Receptionist/Clerk
Dept/Campus: Operations and Facilities
Wage/Salary Status: Nonexempt
Immediate Supervisor(s): Director of Maintenance and Director of Custodial Services
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
POSITION SUMMARY:
- This staff member acts as the receptionist/telephone operator for Operations and Facilities and assists in the daily operations of the main office area, including assigned clerical duties.
QUALIFICATIONS:
Minimum Education/Certification:
- High School Diploma or GED
Special Knowledge/Skills:
- Clerical and/or secretarial experience required
- Computer literacy, data entry experience required
- Demonstrate a positive attitude and be able to promote good public relations with staff, visitors and while delivering service via the telephone
- Experience with FinancePlus preferred
- Bilingual preferred
MAJOR RESPONSIBILITIES:
- Greet visitors and provide them with information about the department and department procedures
- Answer the telephone in the office, relay incoming calls, take messages for staff, and respond appropriately to requests for information; make long-distance telephone calls for administrators as requested
- Coordinate mail reception and distribution
- Prepare and maintain assigned reports
- Assist with all office duties
- Input data into FinancePlus and School Dude’s work order/inventory programs
- Order and distribute uniforms
- Assist in the coordination of waste management
- Perform other duties as assigned by the Director of Maintenance and the Director of Custodial Services
EQUIPMENT USED: Central telephone equipment, computer, copier
WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors:
- Maintain emotional control under stress
- Work with frequent interruptions
- Continuous sitting
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